Candidate privacy statement

1. Introduction

Intellica Ltd (“Intellica”, “we”, “us”, “our”) is committed to protecting the privacy and security of personal data. This Candidate Privacy Statement explains how we collect, use, store and retain personal data submitted to us when you upload your CV or apply for a role via our website. For the purposes of UK data protection legislation, Intellica Ltd acts as the Data Controller in relation to personal data submitted by candidates.

2. Information We Collect

When you submit your CV or complete a recruitment form on our website, we may collect and process the following personal data:

• Name and contact details (email address, telephone number, location)
• Employment history and professional experience
• Educational background and qualifications
• Skills, certifications and training
• Right to work information (where applicable)
• Any other information you choose to include in your CV

We do not require special category (sensitive) personal data at the initial submission stage. Candidates are advised not to include unnecessary sensitive information.

3. How We Use Your Information

We use your personal data for the purposes of:

• Assessing your suitability for current and future employment or contract opportunities
• Presenting your anonymised or agreed profile to prospective clients
• Educational background and qualifications
• Managing our recruitment records and talent pool
• Complying with legal and regulatory obligations
• Any other information you choose to include in your CV

4. Lawful Basis for Processing

We process candidate personal data under the following lawful bases:

• Assessing your suitability for current and future employment or contract opportunities
• Legitimate Interests - to identify and place suitable candidates in roles aligned with their skills and experience
• Consent - where required for specific communications
• Legal Obligation - where required to comply with employment or regulatory requirements

5. Data Retention

Your CV and associated personal data will be retained for a maximum of 12 months from the date of submission.

If you are not engaged in a role within that period, your personal data will be securely deleted or anonymised in accordance with our data retention procedures.

You may request deletion of your data at any time prior to the end of this retention period.

6. Data Sharing

We may share your information:

• With prospective clients where relevant to a specific role opportunity
• With trusted third-party service providers who support our recruitment systems and IT infrastructure
• Where required by law or regulatory obligation
• We do not sell personal data to third parties.

7. How We Protect Your Information

We implement appropriate technical and organisational security measures to safeguard personal data, including:

• Secure cloud-based systems
• Access controls based on the principle of least privilege
• Encryption in transit where applicable
• Managed and secured company devices
• Staff confidentiality obligations
• Regular security monitoring and review

8. Your Rights

Under UK data protection legislation, you have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your data
• Object to or restrict processing
• Request data portability where applicable
• Lodge a complaint with the Information Commissioner’s Office (ICO)
• To exercise your rights, please contact us at: [email protected].

9. Contact Details